COVID-19 Workers' Comp Reporting Guidelines & FAQ

DO NOT direct employees with possible COVID-19 exposure to visit UCLA Occupational Health Facility (OHF). All monitoring & communication will be done remotely via email and telephone.
OHF will complete all forms. Do not submit workers' compensation forms or report the injury via the Employer First Report (EFR) system.

Coronavirus Exposure Reporting

Follow these steps in the event that an academic, staff, or student employee reports to their supervisor and/or human resources representative that they have been exposed to COVID-19.

  • Step 1: Call UCLA Infectious Diseases Hotline: (310) 267-3300

  • Instruct the exposed academic, staff, or student employee to call the UCLA Infectious Diseases Hotline at 310-267-3300.  This hotline provides individualized support for exposures and initial testing of employees, symptom monitoring guidance, and cluster investigations. UCLA Health medical professionals will determine testing, isolation, quarantine, contact tracing, and return-to-work instruction.
  • Step 2: Report Exposure

  • Notify the appropriate medical professional(s). Use the email template for Staff/Faculty or Student employees. Verify and complete the following information:

    Subject: [Secure] Confidential Report of Potential COVID-19 Incident

    - Name of exposed employee
    - Exposed employee's direct supervisor
    - Date last worked
    - Location last worked on campus
    - Nature of Incident (example: Hospitalized for symptoms. Under review for confirmation. Test results pending. Self-monitoring)
    - Action Taken (example: Instructed worker to call UCLA Infectious Disease Hotline. Advised worker to not to return to work until cleared. Notified IRM)

    Email Template: Staff/Faculty Employee
    Dr. Maria Han and Shaunte Walton: Preventive Health

    Email Template: Student Employee 
    Dr. Sam Elias: Ashe Center
  • Step 3: Report to EH&S Hotline

  • If exposure occurred while working and the covered employee was admitted into the hospital overnight for in-patient treatment beyond observation, call the Environment, Health and Safety (EH&S) Serious Injury Hotline 310-825-9797 for Cal/OSHA reporting.

  • Step 4: Protect Privacy

  • Maintain employee privacy and minimize notifications to any other individuals. Allow campus officials to handle notification plans and other needed actions.

Frequently Asked Questions

  • If I test positive for COVID-19 and am going to be out sick, who should I notify?
  • Please notify UCLA Preventive Medicine at (310) 267-3300 immediately. They will ask you for information to help them identify possible close contacts on campus who may have been exposed so they can respond appropriately.

    Also notify your supervisor.
  • Do I need to Self-Quarantine if I have contact with someone who is sick?
  • You do not need to self-quarantine if you were in contact with someone who is sick but has not been confirmed to have COVID-19.

    There may, however, be circumstances that may justify further consideration by UCLA Occupational Health.

    If an individual tests positive for COVID-19, close contacts will need to self-quarantine for 14 days from the date of contact. In a non-healthcare setting, close contacts are defined as individuals who were within 6 feet of the person for more than 10 minutes when the person was symptomatic. The Los Angeles County Department of Public Health or UCLA Occupational Health will contact all individuals who are identified as close contact and provide instructions.

  • What if I am sick after close contact with a person known to have COVID-19 or after being in an area with ongoing spread of COVID-19?

  • If an individual tests positive for COVID-19, close contacts will need to self-quarantine for 14 days from the date of contact.

    In a non-healthcare setting, close contacts are defined as individuals who were within 6 feet of the person for more than 10 minutes when the person was symptomatic.

    The Los Angeles County Department of Public Health or UCLA Occupational Health will contact all individuals who are identified as close contact and provide instructions.

  • May the University prohibit an employee from coming to work if the employee is known to have possibly been exposed to or has contracted COVID-19?

  • Yes. The University is obligated to provide a safe workplace and may take necessary and reasonable steps to minimize health risks for its employees, such as requiring that employees not come to work if they have COVID-19.

    If an employee has had very close contact (for example, lives in the same household) with a person with COVID-19, the employee should be told to watch carefully for symptoms including fever, cough, or shortness of breath.

    Employees should stay home if COVID-19-like illness symptoms develop or go home immediately if COVID-19-like illness symptoms occur at work.

    Visit CDC Watch for Symptoms COVID-19 webpage for details. Also please visit Campus Human Resources for more information on COVID-19 for UCLA employees.